how to use onenote for windows 10 effectively

HOW TO USE ONENOTE FOR WINDOWS 10 EFFECTIVELY UPDATE

You can create a template by right-clicking on a page and saving it as a default template. You won’t find templates in the application menus either. In OneNote for Windows 10, page template functionality has recently been added, though there are no templates provided. And like in Word, you can also create your own templates and save them for future use. Microsoft OneNote 2016 comes with an array of built-in page templates you can use, much like you find in Microsoft Word.

I use this feature a lot to link my notes with my Calendar events, though this is feature is also available on the Windows 10 version. You can also insert meeting details from Outlook into a page. All this happens without leaving OneNote. Choose your date etc., and a task will be created in Outlook Tasks with a link back to the page in OneNote. Highlight or place your mouse cursor on any sentence or block of text, or even in the page title, and select Outlook Tasks as shown below. This is a game-changer for me since I use Outlook Tasks extensively. Secondly, you can create a task from any OneNote page and send it directly to your Outlook Tasks. In the Home ribbon on any page you create, you will see an envelope icon that, when clicked, opens a new email in Outlook with the page attached: Go to: File > Options… and check out what you’re able to tweak to suit your own needs.īetter integration with Microsoft Outlook is, to me, the biggest feature advantage that Microsoft OneNote 2016 has over the Windows 10 version.įirstly, you can email any page. You also have a lot more options you can customise in this version.

For some people, this is a consideration for security and/or backup reasons. In this version, your Notebooks are stored locally on your device AND in the cloud if you wish to, whereas there is NO local storage option available with OneNote for Windows 10. This is further improved by the ability to customise the Quick Access Toolbar – something else it has in common with the other apps. Having that consistency of office layout and functionality is important for productivity. That’s one of the main reasons I prefer it: it’s simply more familiar as I switch between OneNote and other apps such as Word or Excel. Microsoft OneNote 2016 has the familiar Office ‘ribbon’ at the top.

You can read more about that in a previous post I wrote here. Because of its continuing popularity, the 2016 version of OneNote is still included in new Windows installations, or can be obtained as a standalone download. After 2016, Microsoft changed tack and introduced the new ‘look and feel’ of what is now OneNote for Windows 10 and Microsoft 365. Every version of Office from 2003 onwards, up to and including Office 2016, included a version of OneNote. Microsoft OneNote is the Microsoft Office version of OneNote. I won’t be able to cover all the differences – that would probably take a book! But I will highlight those I consider important. I figured it might be easier to highlight some of the key things I like about each of the two versions separately. I continue to use OneNote for Windows 10 on one of my Windows laptops, mainly so I can continue to monitor the changes made in that version. In fact, I occasionally have both versions open on the one computer. Right upfront, it is worth noting that both versions sync together so it is perfectly viable to switch between both versions. However, as Vince rightly pointed out, I did not really go into much detail in that previous post about why I prefer Microsoft OneNote 2016 over the Windows 10 version. Microsoft OneNote 2016, which is now simply called Microsoft OneNote, is still my preferred version.

HOW TO USE ONENOTE FOR WINDOWS 10 EFFECTIVELY UPDATE

I will attempt to update this article in line with any significant future changes. One comment was a question from a reader (thanks Vince) who asked: ‘Geoff, what are the advantages of using OneNote for Windows 10 ?’ This is a great question and so I thought I’d answer it here so you can all read it.īy the way, one of the dangers of writing an article like this is that it can quickly become out of date after Microsoft make changes to their software. In May this year, I wrote an article titled ‘ Which Version of Microsoft OneNote should I use?‘ It captured a bit of attention and a few comments.

How to use onenote for windows 10 effectively